Instructions for Poster and Oral Presentations


Instructions for Oral Presentations

  • For each oral presentation, there will be a 15 min time slot (12 min for the presentation + 3 min for discussion). In order to allow the audience to switch rooms between sessions, the chairs of each session will be asked to keep a strict time management. Please make sure your presentation stays within the given time frame!
  • Keynote talks comprise 40 min (+ max 5 min of discussion).
  • The conference room is equipped with a beamer and a Windows computer to allow PowerPoint Presentations. (It will not be possible to use your own computer). We provide Windows 7 with Office Version 2010
  • There will be no Macintosh computer. Please make sure that your PowerPoint presentation can run on a Windows computer and prepare a PDF to be sure.
  • Speakers
    Please hand over your presentation on a USB memory stick to the staff at our IT Office upon arrival. lease use the following file naming format Session number_ Talknumber_name.ppt i.e S1_T01_Smith.ppt For the number of your talk check the detailed scientific programme available beginning of March on the conference website. All resent actions should be saved either in Microsoft PowerPoint 2010 or as a PDF. Presentation format 16:9

    It will be possible to check the presentation on correct functioning and display of all slides at the IT Office. To minimize potential incompatibilities between software versions, we recommend limited use of animation, use of common Windows fonts for text and symbol fonts for equations.
    At the start of the conference on Monday, the registration will be open from 16:00 PM onwards. In case your talk is scheduled for the first sessions on Tuesday morning, please take extra care to arrive in time. All the other presentations need to be handed over to the conference IT staff no later than the afternoon preceding the day the presentation is scheduled!
    We ask that you arrive in your session room at least 10 minutes prior to the start of your session time. This will allow time for you to meet and liaise with your chair person and to become familiar with the equipment in your session room.


Instructions for Poster Presentations

  • Poster sessions are an important part of this conference. We have saved an attractive time window for the poster session
  • Erecting and dismantling
    Please put up your poster at registration time Monday 16:00 to 17:30. Posters should be on display from 18:00 on Monday 26 March 2018 until the end of the Conference on Thursday 29 March 2018, posters should be removed on Thursday by 17:00 as remaining ones will be disposed.
  • Attending your poster
    Authors are expected to attend their poster whenever possible during breaks to facilitate interaction with participants and at the scheduled time slot Wednesday afternoon. Please consult the conference programme at https://www.soctropecol-conference.eu/index.php?cat=program
  • Locating your poster board
    Posters will be allocated to the Session submitted and will have an individual ID Number. The Boards will have headings according to the Sessions and will be numbered and labelled with your ID.
  • Mounting your poster on the poster board
    Posters will have to be stuck to the hard top boards. Magnets will be supplied by the organisers.
  • Size of your poster
    Each poster presentation will be allocated one display board. The dimensions of the poster should be in A0 portrait format (120 cm high and 85 cm wide).